# Sessions, guest lists and blocked periods

Schedule the sessions of a group class or an event, keep some for a guest list, and close periods for maintenance.

Source: https://docs.champagne.dev-ukab.fr/en/guide/admins/sessions-and-blocked-periods

In a category booked by session, such as a group class or an event, members join the
sessions you schedule. This page shows how to schedule sessions, keep some for chosen
members, and close a category or a resource for a while. To create the category and choose
how members book, see [Set up reservation categories](/en/guide/admins/reservation-categories).

## 1. See the sessions of a category [#1-see-the-sessions-of-a-category]

In the left menu, select **Reservations** and select the category in the strip. Then
select **Manage sessions** at the top of the calendar. A warning icon on the button means
no session is scheduled yet.

<figure>
  <img src="/images/guide/admins/manage-sessions.png" alt="Manage sessions window on the Recurring tab for Cours collectif: under Every day, Open studio at 12:30 for 45 minutes in the Main studio marked Open access, then sessions grouped by day, such as Sunday and Monday at 09:00, 15:00 and 18:00, each lasting 60 minutes in the Main studio with 8 places, each with a bin button, and Close and Add session buttons, Add session outlined in orange." width="1280" height="800" />

  <figcaption>
    The sessions of the example class Cours collectif, with the daily Open studio that members
    attend without booking. The control to use is outlined in orange.
  </figcaption>
</figure>

* **Recurring** lists the sessions that repeat every week or every day. Each line shows the
  location, then the number of places, **No member limit** or **Open access**, and **Guest
  list** when the session is kept for some people.
* **Dated** lists the one-off sessions. Select **Show past sessions** to see earlier ones.
  Select the pencil on a dated session to change it.
* Select the bin on a session to delete it, then confirm with **Delete**.

## 2. Add a session [#2-add-a-session]

Select **Add session**.

1. Under **When**, choose **One-off**, **Every week** or **Every day**, then the **Day** or
   the **Start date**, the **Start time** and the **End time**. A session can end after
   midnight: the window then shows &#x2A;*Ends the next day.**
2. Under **Details**, type a &#x2A;*Session title (optional)** and choose the **Location**, the
   resource where it takes place.
3. Under **Access**, choose the **Booking**:
   * **Reservation required**: members book a place. Set a &#x2A;*Member limit (optional)**
     to cap the number of places.
   * **Open access**: members come without booking. The session still shows in their
     planning.
4. Choose **Who can book**: **Every member**, or **Guest list** to keep the session for
   some people. With a guest list, add **Membership plans**, **People**, or both.
5. Select **Add session**.

<figure>
  <img src="/images/guide/admins/session-form.png" alt="Add session window for Cours collectif: Every week on Monday from 12:30 to 13:30, the title Founders' Pilates in the Main studio, Reservation required with a member limit of 10, Who can book set to Guest list with empty Membership plans and People fields, and the Add session button outlined in orange." width="1280" height="800" />

  <figcaption>
    An example weekly class kept for a guest list. Add the [plans](/en/guide#plan) or people who can
    book before saving.
  </figcaption>
</figure>

## 3. Keep a dated session for a guest list [#3-keep-a-dated-session-for-a-guest-list]

To keep a dated session for some members, open it with its pencil on the **Dated** tab,
choose **Guest list** under **Who can book** and add the plans or people. The window shows
&#x2A;*This change applies only to this session.** Select **Save changes**.

<figure>
  <img src="/images/guide/admins/session-guest-list.png" alt="Edit session window for Concert — soirée in the Event space, on a Saturday from 19:00 to 21:00: Reservation required with a member limit of 12, Who can book set to Guest list, and Membership plans showing 2 selected, the plans Adhésion 51 IÉNA (C) - Abonnement Cercle and Adhésion 51 IÉNA (CCS) - Abonnement Cercle + Sport, each with a remove button, and Cancel and Save changes buttons, Save changes outlined in orange." width="1280" height="800" />

  <figcaption>
    The example evening concert of Événement is kept for two Cercle membership plans.
  </figcaption>
</figure>

Your team follows each session's participants, waitlist and attendance from the **Club
calendar**. See [Use the club calendar](/en/guide/staff/planning).

## 4. Close periods and follow waitlists [#4-close-periods-and-follow-waitlists]

* **Block periods**, at the top of the calendar in categories without sessions, closes all
  resources or one of them for a while, for example for maintenance. Nobody can book a
  blocked period.
* **Waitlist** appears in categories booked by party size. It lists who is waiting for a
  place in the next 30 days.

Both are explained in [Blocked periods, sessions and
waitlists](/en/guide/staff/blocked-periods-and-waitlists).