# Manage your team

Find a colleague, change what they can do, follow their activity and remove their access.

Source: https://docs.champagne.dev-ukab.fr/en/guide/admins/manage-your-team

Once a colleague has joined, everything about them is kept in their staff file in the
**Team** section: the profile members see, their qualifications, their access, their
hours, their reservations and a log of what they did in the [back office](/en/guide#back-office). To add someone
to your team, see [Invite your team](/en/guide/admins/invite-your-team).

## 1. Find a colleague [#1-find-a-colleague]

In the left menu, select **Team**. Type part of a name or an email address in **Search by
name or email…** to shorten the list.

To narrow the list further, select **Filters**, choose your filters and select **Apply
filters**. **Reset** clears them.

<figure>
  <img src="/images/guide/admins/team-filters.png" alt="Team section with the Filters window open over the list: Role set to All roles, Status set to All statuses, Professional documents set to Expired documents, and Reset, Cancel and Apply filters buttons." width="1280" height="800" />

  <figcaption>
    Looking for expired documents in the example team of Ukab Clubs. The control to use is outlined
    in orange.
  </figcaption>
</figure>

| Filter                     | Choices                                                                         |
| -------------------------- | ------------------------------------------------------------------------------- |
| **Role**                   | **All roles**, **Admins** or **Staff**.                                         |
| **Status**                 | **All statuses**, **Joined**, **Invitation pending** or **Invitation expired**. |
| **Professional documents** | **All documents**, **Expired documents** or **Expires within 30 days**.         |

When a colleague has a document that has expired or expires within 30 days, their line
shows it, for example **1 expired** or **Expires in 12 d**. Expired documents show first.

<figure>
  <img src="/images/guide/admins/team-expired-documents.png" alt="Team list filtered to one line, Sport coach with ukab.staff@example.com, a red 1 expired label, the Ukab Clubs club, Staff role and seven planning categories, and the Filters (1) button at the top right." width="1280" height="800" />

  <figcaption>
    With the Expired documents filter, only the example coach Sport coach remains.
  </figcaption>
</figure>

Select a colleague's line to open their file. It has five tabs: **Profile**, **Access**,
**Availability**, **Reservations** and **History**.

To edit their profile and professional documents, see [Your team's profiles and
documents](/en/guide/admins/team-documents).

## 2. Change what they can do [#2-change-what-they-can-do]

Open the **Access** tab. It shows the same choices as the invitation: **Club access**,
then, for each club, the permissions grouped by topic and the **Accessible planning
categories**.

<figure>
  <img src="/images/guide/admins/team-access.png" alt="Access tab of Sport coach: Ukab Clubs ticked in Club access, the Ukab Clubs section summarized as 7 permissions selected and 7 assigned categories, View member profiles marked Included automatically, and View assigned planning, Create and change reservations, Validate attendance and tickets and Manage their own availability ticked, with Remove from space, Cancel and Save changes buttons." width="1280" height="800" />

  <figcaption>
    The access of the example coach Sport coach at Ukab Clubs.
  </figcaption>
</figure>

* Each club's title sums up its access, for example **7 permissions selected · 7 assigned
  categories**. **Modified** appears next to a club you changed.
* **Included automatically** marks a permission that comes with another one you ticked.
  For example, **Edit staff notes** includes **View member profiles**.
* If the person can see the planning without any category, the club shows **Planning has
  no assigned category**: tick at least one category.

Select **Save changes**. Changes apply immediately.

The **Access** tab is not available for the owner of your clubs, who always has full access.

## 3. See their hours, reservations and history [#3-see-their-hours-reservations-and-history]

* **Availability** shows their working hours week by week, as described in [Your
  reservations and availability](/en/guide/staff/schedule-and-availability). Each colleague changes their
  own hours from **My availability**.
* **Reservations** lists the reservations made with them, for example their lessons.
* **History** shows the **Activity history**: what this colleague did in the back office,
  such as **Created a reservation**, **Sent a newsletter** or **Changed a team member's
  access**, with the person concerned, the date and the club. When a line has an arrow,
  select it to see the details of the change. A colleague who has done nothing yet shows
  &#x2A;*No recorded actions.**

<figure>
  <img src="/images/guide/admins/team-history.png" alt="History tab of Sport coach with two lines: Reported product consumption for Jamie Chen yesterday at Ukab Clubs, opened to show Products changed to Sparkling water × 2, Champagne bottle × 1, and Checked out a reservation for Sam Rivera three days ago." width="1280" height="800" />

  <figcaption>
    The history of the example coach, with the minibar products reported for Jamie Chen's stay.
  </figcaption>
</figure>

When a colleague works for several clubs, choose the **Club** at the top of the
**Availability** and **Reservations** tabs.

## 4. Remove a colleague [#4-remove-a-colleague]

1. Open their file, then the **Access** tab.
2. Select **Remove from space**.
3. Read the message, then select **Remove access** to confirm, or **Keep access** to go
   back.

They lose access to every club of your space immediately. To remove them from one club
only, untick that club in **Club access** and select **Save changes**.