# Invite your team

Give a colleague access to the back office and choose what they can see and do.

Source: https://docs.champagne.dev-ukab.fr/en/guide/admins/invite-your-team

Each person on your team signs in with their own staff account. You create it by sending
an invitation from the **Team** section. You choose which clubs they work for and what
they are allowed to do there.

## 1. Open the Team section [#1-open-the-team-section]

In the left menu, select **Team**. The list shows everyone with access to your clubs:
their **Clubs**, their **Role** and the **Planning** categories they can see.

<figure>
  <img src="/images/guide/admins/team.png" alt="Team section listing staff members with their email, clubs, role (Owner, Admin or Staff) and planning access, with Invite staff and Invite admin buttons." width="1280" height="800" />

  <figcaption>
    The example team of Ukab Clubs and its sister clubs.
  </figcaption>
</figure>

There are three [roles](/en/guide#role):

| Role      | What they can do                                                     |
| --------- | -------------------------------------------------------------------- |
| **Owner** | The account that owns your clubs. Full access.                       |
| **Admin** | Everything, in the clubs they are assigned to.                       |
| **Staff** | Only the tasks you tick for them, in the clubs they are assigned to. |

## 2. Invite a staff member [#2-invite-a-staff-member]

Select **Invite staff**.

1. Enter their **Email**.
2. In **Club access**, tick each club they work for.
3. For each club, tick what they may do. Permissions are grouped by topic: **Members
   and applications**, **Daily operations**, **Finance** and **Club configuration**.
4. In **Accessible planning categories**, tick the activities whose planning they
   should see, such as private lessons for a coach.
5. Select **Send invitation**.

<figure>
  <img src="/images/guide/admins/invite-staff.png" alt="Invite staff dialog with an example email, Ukab Clubs ticked in Club access and three permissions selected, including View member profiles and View assigned planning." width="1280" height="800" />

  <figcaption>
    Inviting an example coach who can view member profiles, see their planning and set their own
    availability.
  </figcaption>
</figure>

> Give only the permissions the person needs today. You can add more at any time by opening their
> line in **Team**, and changes apply as soon as you save. [Who sees
> what](/en/guide/admins/who-sees-what) lists what each permission shows.



To give someone full access, select **Invite admin** instead and tick their clubs.

## 3. What your colleague receives [#3-what-your-colleague-receives]

Your colleague receives an email with an invitation link. The link opens a **Join the
back office** page where they enter their name, choose a password and select **Accept
invitation**. They can then [sign in](/en/guide/staff/getting-started).

<figure>
  <img src="/images/guide/admins/join-back-office.png" alt="Join the back office page with Your name and Password fields, the line Already have an account? Use your existing password., an Accept invitation button outlined in orange and a Back to sign in link." width="448" height="388" />

  <figcaption>
    The page an invitation link opens.
  </figcaption>
</figure>

Until they accept, their line in **Team** shows **Invitation pending**. To withdraw an
invitation, select the envelope icon with a cross next to that label: its tooltip reads **Cancel
invitation**. An invitation that was never accepted eventually shows **Invitation expired**: send a new one.

To change a colleague's access later, add their professional documents or remove them
from your team, see [Manage your team](/en/guide/admins/manage-your-team).